Administrative Assistant Volunteer

Silver Primary School - Arusha, Tanzania
Quick Facts: Placement ID: IND-244 Location: Arusha, Tanzania Sector: Community Development Category: Organizational Support Min Duration: 1 week Lodging: BaseCamp or Host Family Language: Basic
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Volunteer Job Description

Silver Primary School is located in the Sanawari district of Arusha. Its purpose is to provide education to all Tanzanian children, particularly those from poor or underprivileged families. At present they teach approximately 44 nursery school children and 11 grade one to grade four students. Due to financial restraints their enrolment is limited.

The school is still new and does not have the necessary funds to hire an administration officer. At the present time the director of the school is managing all administration duties, as well as the general operation of the school and he would appreciate any volunteer help possible.

Silver primary school would expect administrative assistant volunteers to help out with the general administrative duties at the school. This would include: the documentation of students registration and student reports, (both past and present), into the computer filing system; the management of emails including any responses necessary to said emails; proposal writing in the pursuit of funds; the emails necessary to present sponsors, (organizations, companies and individuals), to provide them reports and updates on the school programs and activities and information on individual student's progress to the appropriate sponsors.

A basic knowledge of administration skills are needed at this placement but it does not require any specialized academic education as the administration duties are not complicated. However, good communication skills and basic computer skills are essential.

Volunteer Tasks Required

Emails

An administrative assistant volunteer would be expected to attend to the school's emails checking and answering them if and when appropriate; emailing donors to keep them current regarding various school programs and projects.

School Office Work

An administrative assistant volunteer would be expected to help to organize files in the office. This may include developing a filing system in the computer for all school documents including student files.

Write Proposals

An administrative assistant volunteer may be asked to help with writing proposals. This would be a huge help as most of the proposals must be written in English and the staff's knowledge of the English language is very limited.

Newsletters and Brochures

An administrative assistant volunteer may be asked to lend their talents to: design posters, create and distribute newsletters and brochures that highlight the school's needs and what their goals are, in an effort to obtain more funds for the school.

Host Organization Details

Silver Primary School

Silver Primary School is located in the Sanawari district of Arusha. Its purpose is to provide education to all Tanzanian children, particularly those from poor or underprivileged families. They believe that providing education to all children is key to the future and an essential element in eliminating many of our societal problems. By teaching children basic skills, they hope to help keep children off the streets and allow for a brighter future.

Silver School provides education to underprivileged children. Their vision is to: “Uphold the school’s exemplary reputation, ensure continued employment of qualified teachers who are dedicated to student achievement, closely monitor school activities and promptly address any problems, ensure all the members of the parent committee are fully informed and involved in all school matters, maintain the school building and location to ensure that it is conducive to a positive, safe and learning environment.”

The school first opened in September of 2006. It began with a nursery and pre-unit class consisting of six pupils from the Arumeru district of Arusha. The school has currently grown to hold forty-four nursery and eleven grade one students. This growth is a symbol of the positive reputation that Silver School has developed. Unfortunately, due to expenses, Silver School is unable to accommodate all of the students that need a quality education for low cost in the area. Hopefully in the future, they will be able to extend the number of classes to accommodate two hundred students or more, as well as, provide boarding facilities to many.

Frank, the director of the school has the spirit and perseverance to make the school a success. However, it has not been without challenges. Many of the families or guardians cannot afford the tuition each semester. The school is a modest building, a home for which Frank is required to pay rent. The school does not own the building or the land therefore they are unable to officially register the school with the government. Along with the monthly rent comes the cost of supplies and materials, which are currently very limited. In order to ensure future success, they require financial assistance beyond their own personal means. Sponsorship or donations are crucial in allowing them to continue to operate their school.

When They Were Founded

The Silver Primary School was founded in 2006 by Frank Ndulilo. Since opening, the Silver School has expanded their school, increased the enrollment numbers, hired more qualified teachers and now offer an even better education to their students. With such significant improvements in so little time, there is no doubt that this school will continue to succeed and grow in the future.

Who They Work With

Silver Primary is currently the only medium school in Sanawari that offers education to the poor. The attending students are between the ages of three to eight years old and are all living within a close proximity of the school. Many parents in the area share the belief that education is essential and seek to send their children to this school. The children mainly come from homes that cannot afford private education. Some of the children have both parents, a single parent, or have been orphaned and left in the care of family or friends. Currently 10% of the school is comprised of orphans.

Due to Silver’s excellent student development, the school has steadily become more known and respected within the community. With the school’s continuously growing reputation, more families within the area are enquiring about sending their child to this school, creating a very high demand.

Over the recent years Silver Primary School has received many student applications but due to the school’s low budget they are unable to accommodate all of the children. With assistance, they hope to be able to provide every student with a place at the school, increasing the number of pupils from fifty-five to at least two hundred and increasing the number of orphans to 20%.

How Are They Funded

This school is funded from the small tuition paid by the children and by a separate computer reselling business managed by the director of the school. They currently receive donations from some sponsors and ultimately wish to obtain a sponsor for every student who is unable to afford their tuition, be it through local or international means.

Donation Requests

The school would appreciate donations of teaching equipment and supplies, equipment for making resources to teach the curriculum, textbooks, pictures, paper, pens, pencils, chalk, markers, computers, classroom desks and chairs, office equipment, uniforms and food.

If permanent sponsorship is not feasible, monetary donations towards student tuition is also appreciated.

Placement Location Information

Arusha, Tanzania

Silver English Medium School is located in the Sanawari District of Arusha, at the base of Mount Meru. It began as a single building with only three rooms and has now expanded to three buildings with a total of ten classrooms and three office rooms. There is a small outdoor play area for the children. Currently there is no fence surrounding the compound, but this is one of the school's next projects to ensure the safety of the children.

The area is located a little ways out of town, but there are still small fruit stands near to the school, and you will pass through town on your way back to BaseCamp after work.

A Canadian volunteer has also recently purchased land in the Moshono area of town, with the intention of building a boarding school for secondary students in the next year.

Transfer From BaseCamp

Walk to the Impala Round About, or take a daladala, then turn right and walk up Simeon Road towards Sanawari. This is the road located directly north on the round about. Walk along the winding road of Sanawari for about 10 minutes until reaching the school, located on your right.

However, often times the principal of the school will pick you up from BaseCamp in the morning.

Distance & Time

Distance from BaseCamp: 5 km
Travel Time from BaseCamp: 0:30

Weather in the Area

Despite its closeness to the equator, Arusha's elevation of 1400 mm on the southern slopes of Mount Meru keeps temperatures down and alleviates humidity. Cool dry air is prevalent for the majority of the year. The temperature ranges between 13 and 30 degrees Celsius with an average of around 25 degrees.

Arusha has distinct wet and dry seasons and experiences an eastern prevailing wind from the Indian Ocean, a couple of hundred miles east. Highest average rainfall occurs in March, April and May.

City/Village Description

The city of Arusha has an estimated population of around one million people and sits at the foot of Mount Meru. Mount Meru is the fifth highest peak in Africa; it is a few hundred meters shorter than Kilimanjaro which is the highest mountain in Africa and encompasses three volcanic cones; Kibo, Mawenzi, and Shira (don't worry, they're not active!)

Arusha is surrounded by some of the most beautiful landscape on the planet. With easy access to the Arusha National Park, Serengeti, Lake Manyara and Tarangire National Park there is never a shortage of things to do!

Arusha is considered to be one of the best African cities when it comes to great weather and tourism combined.

Arusha is a busy industrial and administrative centre. Some of the main manufacture products include textiles, beverages, processed foods, plastics and electronic equipment. It is well known for the African Congress Centre and the International Tribunal for the Rwandan Genocide.

Nearest Medical Clinic

AICC Hospital
Old Moshi Road
Arusha
TEL 1: 0744299381
TEL 2: 2544113

Placement Address

Silver Primary School
Sanawari
Arusha
Tanzania

Accommodation and Meals

All of our volunteers begin their stay in Tanzania at our BaseCamp Center in Ngaramtoni - Arusha. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Tanzania. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Tanzania you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Tanzania

BaseCamp Tanzania
BaseCamp Tanzania Address

Nelson Mandela Road
Kijenge Ya Chini Mt. Meru Gas Station
Ngaramtoni - Arusha, Tanzania

BaseCamp Tanzania Contact Details

Tel: 255 719 177 084
Mobile: 255 754 683 347

BaseCamp Tanzania is located in the Kijenge area of Arusha. The centre is located just a few minutes from the famous Clock-Tower and many amenities such as banks, internet cafes and international calling centres. You can also find some great local markets selling everything from fresh fruit and fish, to beautiful wooden carvings and amazing East African paintings! Arusha is a comfortable place to live with many of the conveniences of home, while still allowing travellers to experience the African way of life.

BaseCamp Tanzania is set up with a number of dormitory style rooms. Pillows, sheets and blankets are provided. The house has a large covered balcony on the main floor with a spectacular view! There is also a large common room on the lower level with a small resource centre containing books, magazines, movies, games and other African publications. Outside is a beautiful lawn and garden that overlooks the city and is an ideal setting to catch up on email, review some Swahili or just enjoy a quiet afternoon. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotating schedule of a variety of traditional dishes from around the country. This allows volunteers to try a wide range of Tanzanian dishes and to gain some knowledge of the food served and meal etiquette before living with a host family. For those who stay on in BaseCamp, the 14 day schedule allows for lots of variety.

BaseCamp Tanzania is also the training and orientation centre. Each day volunteers will spend part of the day in lectures or workshops at BaseCamp and part of the day exploring the city and learning how to get around comfortably on their own.

Living With a Host Family in Tanzania

Living with a host family in Tanzania is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Tanzania.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Tanzania

  Registration Fee
250
 
  1 Week
395
 
  2 Weeks
505
 
  3 Weeks
615
 
  4 Weeks
725
 
  5 Weeks
830
 
  6 Weeks
935
 
  7 Weeks
1,040
 
  8 Weeks
1,145
 
 
 
  Additional Weeks
100
 
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried


Program Dates

MONTHS NOT AVAILABLE

The following is a list of all months during which this placement is not available.

  • December

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Nov 01, 2019 Dec 06, 2019 Jan 03, 2020
Feb 07, 2020 Mar 06, 2020 Apr 03, 2020
May 01, 2020 Jun 05, 2020 Jul 03, 2020
Aug 07, 2020 Sep 04, 2020 Oct 02, 2020
Nov 06, 2020 Dec 04, 2020 Jan 01, 2021
Feb 05, 2021 Mar 05, 2021 Apr 02, 2021
May 07, 2021 Jun 04, 2021 Jul 02, 2021
Aug 06, 2021 Sep 03, 2021 Oct 01, 2021

PLEASE NOTE:

These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message