Administrative Assistant Volunteer

New Dawn Foundation - Dar Es Salaam, Tanzania
Quick Facts: Placement ID: IND-887 Location: Dar Es Salaam, Tanzania Sector: Community Development Category: Organizational Support Min Duration: 1 week Lodging: BaseCamp or Host Family Language: Basic
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Volunteer Job Description

“A library is not a building stacked with books – it is a repository and source of information and ideas, a place for learning and inquiry, and for the generation of thought and the creation of new knowledge.” –India National Knowledge Commission, 2005 New Dawn Foundation library is considered as the nerve centre of knowledge which serves the staff members and partners with needed information and acts as a vital partner in their collaborative learning activities. The role of the New Dawn Foundation library in the academic/research achievements of its staff and partners is indisputable. In the present 21st century learning environment, staff and partners need to be equipped with essential skills that make them effective seekers, evaluators and creators of information available in myriad formats. New Dawn Foundation library Policy 2014 is aimed at developing a working framework to guide the librarian, partners and administrators towards an effective organization and the management of the library.

Objectives of the New Dawn Foundation Library: -Support and enhance information access and dissemination goals as outlined in the New Dawn Foundation Mission and Vision statements -Be the knowledge hub of the New Dawn Foundation and disseminate knowledge as widely as possible -Provide a flexible schedule, and provide a knowledge and learning environment that accommodates all users -Facilitate creation of new knowledge -Facilitate optimal use of knowledge by all staff and partners/stakeholders -Encourage and foster good reading habits among staff and partners -Actively participate in the teaching/learning programs of the staff and partners -Provide intellectual access to information through learning activities that help all staff achieve information literacy by developing effective cognitive strategies for selecting, retrieving, analysing, evaluating, synthesizing, creating, and communicating information in all formats and in all relevant content areas to the New Dawn Foundation

New Dawn Foundation library intends to fulfil these objectives by: developing policies and services, selecting and acquiring resources, providing physical and intellectual access to appropriate sources of information, as well as provide instructional facilities and employ trained staff.

Duties of the New Dawn Foundation Librarian: -Analyse the resource and information needs of the New Dawn Foundation community (staff, interns and partners) -Formulate and implement policies for service development -Develop acquisition policies and systems for library resources -Catalogue and classify library materials -Instruct in library use -Instruct in information knowledge and information skills -Assist staff and partners in the use of library resources and information technology -Answer reference and information inquiries using appropriate materials -Promote reading programs -Participate in planning activities connected to the implementation of the New Dawn Foundation goals -Participate in the preparation, implementation and evaluation of the New Dawn Foundation activities -Promote the evaluation of library services as an integral part of the New Dawn Foundation evaluation system -Build partnerships with external organisations -Establish links with donors to assist in the needs of the library -Prepare and implement budgets -Design strategic planning -Manage and train library staff

A librarian at this placement must have graduated in the field. The placement may also require a student in the profession. Volunteers with no library experience or studies may also apply. The volunteers should have a keen interest in the various ways that a library can be of assistance. Be flexible in their performance of duties and enjoy working in such an environment.

Volunteer Tasks Required

Librarian or Library Assistant Volunteer

Duties of the librarian or library assistant volunteer may be: -Assist staff and partners in the location of print and non-print resources -Check books and materials in and out for staff and partners using the computerized circulation system -Maintain records of overdue, lost books and fines -Monitor staff/partners use of the library -Stock printed (books, periodicals, newspapers) and non-print (multimedia) materials on appropriate shelves -Assist library automation and digitization in inventory procedures -Assist in the training of staff and partners in the use of the on-line catalogue (OPAC) and databases -Assist staff and partners in using computers/internet

Clerical Duties

Clerical duties of the librarian or library assistant volunteer may be: -Stamping, pasting of barcodes, labels, slips, posters, etc. -Assist in ordering and processing new materials and equipment, making items available for staff and partners -Process and maintain periodical files and routine registers -Perform data entry duties as needed -File purchase bills and other documents -Assist in maintaining the appearance of the library -Mend damaged books and prepare books for bindery -Maintain photocopier, telephone, printer, scanner etc.

Routine Library Assistance

Other routine duties of a librarian or library assistant volunteer may be: -Assist in the preparation of bulletin boards and displays -Assist in the organization of library events and programs -Assist in the preparation of library promotional materials -Establish and maintain friendly, cooperative and effective working relationships with all persons contacted in the course of the work day

Library Automation

Library automation may be defined as the application of computers to perform some of the traditional library activities such as acquisition, circulation, cataloguing, stock verification, serials control, etc. A librarian or library assistant volunteer may be asked to attend to any of these computer chores.

Host Organization Details

New Dawn Foundation

The New Dawn Foundation mission is to empower the youth and disadvantaged groups for sustainable development and its vision is to have an empowered and equitable society.

The objectives of the New Dawn Foundation include and are not limited to:

a) To enhance and spearhead the provision of Health Care facilities to the vulnerable and disadvantaged groups in the society. b) To improve quality of life of the vulnerable or disadvantaged groups in the society by availing necessary commodities, facilities shelter and tools. c) To facilitate empowerment of the vulnerable or disadvantaged groups through provision of multi sector skills development. d) To conduct programs, research, activities aimed at poverty reduction and realization of the Millennium Development Goals in Tanzania through business development and capacity building initiatives (which are pro-poor) e) To facilitate and promote provision of formal and informal education at all levels and not limited to tertiary, secondary and vocational education. f) To strengthen organization skills for effective social service delivery in the society and promote the rights of vulnerable groups. g) To create employment opportunities to women who are not employed and to assist them in employment and self-employment opportunities by improving their technical skills and capabilities in new technologies. h) To guide, educate, train and assist unemployed youths either individually or through groups in all business matters, ethics, statutory rules and requirements, in establishing income generating and life sustaining activities in the aim of gaining profit. i) To promote, support and encourage initiatives undertaken by unemployed youths to establish and manage income generating economic activities. j) To explore talents and initiatives of unemployed youth and unite them as a potential resource in alleviating their economic problems. k) To promote self-employment education, careerism among youth in and out of schools, colleges and universities. l) To design, organize and facilitate workshops and seminars for poverty, gender, education and HIV/AIDS related matters among youth and disadvantaged groups. Since its establishment in 2010, New Dawn Foundation has engaged itself in various activities in line with its objectives.These activities include and are not limited to advocacy campaigns in schools mainly in the Temeke district which is where the Head office is.

These advocacy campaign’s, spread within this period were on HIV/AIDS, environmental conservation and entrepreneurship. They recorded relatively good success as evidenced by the huge turn-out and participation in the targeted groups. Monitoring and evaluation (M & E) follow-ups also indicated good understanding and adherence to the imparted knowledge.They are however faced with financial constraints which hinders them from successfully implementing and following up on many of the programs that they have scheduled in their calendar.

When They Were Founded

New Dawn Foundation was established in 2010 and attained incorporation status on 21st February 2011. It was established with three directors and currently it boosts of an increase in directorship and membership that jointly stand above fifteen.

It started carrying out its activities in Temeke district and operated from the office of the local government official in Sigara ward for over one year before it secured rented premises of its own in January 2012.

How Are They Funded

The organization has so far been receiving donations/funds from its members which are irregular and not sustainable.They have also applied for government and NGO's funding but have not yet been successful to date. Maybe 2015 will be different as one of the requirements to access funding from some donors is to have been in existence for a minimum of three years.

Donation Requests

The organization has secured two rooms that it intends to use as a resource centre to further its advocacy work (establish and run a modern community library) and also to build capacity of the people within its environs especially the youth in school by imparting IT knowledge (establish a computer training lab). It will be of benefit to the organization if they received donations that would go towards furnishing the two rooms. This could be in terms of information materials both physical and electronic; -IT teaching aids -computers -UPS’s -projectors -printers & scanners -smart boards, -classroom and office supplies -any related items that would go towards meeting the successful establishment and running of the resource centre.

Placement Location Information

Dar Es Salaam, Tanzania

New Dawn Foundation is located in the Temeke district. The center currently resides in their own rented premises. There are two main offices where they do most of their operations. The organization has the necessary working facilities at their center. Sometimes when they are doing bigger projects they may be limited with the facilities available, however they are striving to obtain further development.

The area is safe for visitors to live in freely; the community is very friendly and welcoming to all visitors. There are money facilities available in the area with small supermarkets, shops, internet cafes, as well as public transportation and taxi service.

Transfer From BaseCamp

At the moment there are no BaseCamp centers in Dar Es Salaam, but volunteers would be accommodated with a host family. The selection of the host family would depend on how far away they are from the placement location. Most of the host family houses we have used so far are within walking distance from the placement.

An easy and affordable public transportation is by bajaji which is the three wheel motorbike.

Distance & Time

Distance from BaseCamp: 0
Travel Time from BaseCamp: 0:20

Weather in the Area

Dar Es Salaam is one of the coastal regions of Tanzania which means hot and humid weather most of the year because of its closeness to the Indian Ocean. With the humidity and hot weather being the most common weather in Dar Es Salaam, it is fortunate there is some relief of a cool breeze from the Indian Ocean at times. -On average, the temperatures are always high - 26 degrees Celsius -Most rainfall (rainy season) is seen in March, April, May, November and December. -On average, the warmest month is February. -On average, the coolest month is August. -April is the wettest month. -August is the driest month.

City/Village Description

With a population of over four million and East Africa’s second-largest port, Dar es Salaam is Tanzania’s major centre. Yet under its veneer of urban bustle, the city remains a down-to-earth place, with a picturesque seaport, a mixture of African, Arabic and Indian influences and close ties to its Swahili roots. The city merits a visit in its own right as it is Tanzania’s political and economic hub, and the cultural heart of the country.

Dar Es Salaam being the biggest city in Tanzania has a lot to offer, from big shopping malls, hotels & beach resorts to restaurants, coffee shops, internet cafes, big markets, and entertainment centers with easy access to public transport etc.

Dar Es Salaam has a big mix of Tanzanian cultures since most of the people are from different parts of Tanzania and move to Dar Es Salaam in search of jobs as its the biggest city thus many more job opportunities. This gives visitors a great chance to experience Tanzanian culture. The people are very friendly and welcoming.

Living in Dar Es Salaam can sometimes be hectic due to the very busy traffic and large population. This is something to keep in mind when travelling to this city.

Nearest Medical Clinic

Temeke Hospital
Temeke
Temeke
Dar Es Salaam
TEL 1: 0777388547
TEL 2: 0777388547

Placement Address

New Dawn Foundation
Temeke
Temeke
Dar Es Salaam
Tanzania

Accommodation and Meals

All of our volunteers begin their stay in Tanzania at our BaseCamp Center in Ngaramtoni - Arusha. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Tanzania. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Tanzania you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Tanzania

BaseCamp Tanzania
BaseCamp Tanzania Address

Nelson Mandela Road
Kijenge Ya Chini Mt. Meru Gas Station
Ngaramtoni - Arusha, Tanzania

BaseCamp Tanzania Contact Details

Tel: 255 719 177 084
Mobile: 255 754 683 347

BaseCamp Tanzania is located in the Kijenge area of Arusha. The centre is located just a few minutes from the famous Clock-Tower and many amenities such as banks, internet cafes and international calling centres. You can also find some great local markets selling everything from fresh fruit and fish, to beautiful wooden carvings and amazing East African paintings! Arusha is a comfortable place to live with many of the conveniences of home, while still allowing travellers to experience the African way of life.

BaseCamp Tanzania is set up with a number of dormitory style rooms. Pillows, sheets and blankets are provided. The house has a large covered balcony on the main floor with a spectacular view! There is also a large common room on the lower level with a small resource centre containing books, magazines, movies, games and other African publications. Outside is a beautiful lawn and garden that overlooks the city and is an ideal setting to catch up on email, review some Swahili or just enjoy a quiet afternoon. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotating schedule of a variety of traditional dishes from around the country. This allows volunteers to try a wide range of Tanzanian dishes and to gain some knowledge of the food served and meal etiquette before living with a host family. For those who stay on in BaseCamp, the 14 day schedule allows for lots of variety.

BaseCamp Tanzania is also the training and orientation centre. Each day volunteers will spend part of the day in lectures or workshops at BaseCamp and part of the day exploring the city and learning how to get around comfortably on their own.

Living With a Host Family in Tanzania

Living with a host family in Tanzania is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Tanzania.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Tanzania

  Registration Fee
250
 
  1 Week
395
 
  2 Weeks
505
 
  3 Weeks
615
 
  4 Weeks
725
 
  5 Weeks
830
 
  6 Weeks
935
 
  7 Weeks
1,040
 
  8 Weeks
1,145
 
 
 
  Additional Weeks
100
 
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried


Program Dates

MONTHS NOT AVAILABLE

The following is a list of all months during which this placement is not available.

  • December

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Dec 06, 2019 Jan 03, 2020 Feb 07, 2020
Mar 06, 2020 Apr 03, 2020 May 01, 2020
Jun 05, 2020 Jul 03, 2020 Aug 07, 2020
Sep 04, 2020 Oct 02, 2020 Nov 06, 2020
Dec 04, 2020 Jan 01, 2021 Feb 05, 2021
Mar 05, 2021 Apr 02, 2021 May 07, 2021
Jun 04, 2021 Jul 02, 2021 Aug 06, 2021
Sep 03, 2021 Oct 01, 2021 Nov 05, 2021

PLEASE NOTE:

These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message