Administrative Assistant Volunteer

LOHADA - Arusha, Tanzania
Quick Facts: Placement ID: IND-712 Location: Arusha, Tanzania Sector: Community Development Category: Organizational Support Min Duration: 1 week Lodging: BaseCamp or Host Family Language: Basic Placement Fee: 18 USD / week
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Volunteer Job Description

The LOHADA organization has three centers for the Tanzanian people in the regions of Arusha and Shinyanga. Camp Moses for orphans or underprivileged children under the age of seven; Camp Joshua for children seven to seventeen; and Camp Patmos a home for over eighty abused elderly people.

LOHADA does not have adequate funds to employ an administrator. At Camp Moses a administrative assistant volunteer would help with the duties that are presently being done by the director of the organization. Her responsibilities are many and therefore some of the administrative tasks of the organization sometimes fall behind.

A administrative assistant volunteer at this placement would be able to help the organization with numerous tasks, especially in the area of communication with foreign sponsors or organizations/individuals who may be potential sponsors. Other duties may include: checking emails and responding when appropriate, helping with different organizational projects, up-dating records, helping to keep the Facebook data current, helping to write newsletters and distributing them to targeted people etc.

Volunteers with basic administrative knowledge would be very useful at this placement but they don't need to have specific qualifications in this area. However, good communication skills and basic computer skills are essential.

Volunteer Tasks Required

Emails

A administrative assistant volunteer would help to: check emails and respond when appropriate, write to sponsors giving current data on the organization and the sponsored kids progress. The department has one laptop that the volunteer may use and they have wireless internet available.

Newsletters

A administrative assistant volunteer would be expected to help write the frequently produced newsletters that keep information current about the organization for the individuals, companies and other organizations who are their sponsors. The volunteer would then assist in the distribution of said newsletters to the targeted people.

Resource Management

A administrative assistant volunteer would help to manage the resources at the center by insuring that the utilization of available resources are distributed perpendicularly for the benefit of all children and staff. The resources are mainly donations and accurate records should be maintained as to where and how it is used.

Facebook

A administrative assistant volunteer would help to keep the organization's Facebook current and informative. Sponsors frequently designate how and where they want their donations spent. Facebook is a valuable way that the organization can post current data and photos of on going projects or the completion of projects.

Host Organization Details

LOHADA

LOHADA is an organization that is dedicated to providing on going care to: children under the age of 17 and elderly people who are in destitute situations. Most of the children and the elderly come from the Arusha and Shinyanga region of Tanzania.

The founders of this organization saw a need to start a program for these two demographics because of the high number of children and elderly members in their community that were living in unsafe and unhealthy conditions with little means to survive.

The children at LOHADA, come from various backgrounds that have a high risk factor of children ending up living on the streets or are already doing so. Most of the children at their centres are either orphans or come from backgrounds where their parent(s) are either begging to survive or they have mother's who make their living as prostitutes. Therefore, the children are not able to receive the care and guidance necessary for their welfare.

In addition to working with children LOHADA , has a number of programs dedicated to helping the elderly who are severally disadvantaged or who do not have family members who are able to care for them.

The three primary goals of this organization include:

PROTECTION: To protect children and the elderly against social-economic destitution caused by numerous factors such as: the death of their care givers, prostitution, neglectful behaviour, divorce or separation or sicknesses such as HIV/AIDS. The elderly are also being cared for by LOHADA, if they have been socially excluded from their families, community or society because of common superstitions in the Shinyanga region of Tanzania.

REHABILITATION: This is done by social workers, based on counselling and capacity building to the destitute parents who's children are cared for by LOHADA. LOHADA, conducts seminars and training to parents through the support of other institutions, eg. health and financial institutions. Families are visited regularly by the staff to ensure that a safe and nurturing environment is developing and/or being maintained once the child returns home.

EDUCATION: LOHADA, provides education to all the children cared for by the organization through Camp Joshua and Camp Moses located in Arusha. Camp Moses is a pre-primary school that cares for children below 7 years old while Camp Joshua cares for children 7 to 17 years of age.

Does this organization have any religious affiliations?

LOHADA, promotes Christian beliefs but volunteers do not need to participate in any religious activities or practice any type of religion.

When They Were Founded

Happiness Wambura began the organization while sitting under a tree, taking care of beggars children. She would bring them food and assist their mothers however she could. From this, LOHADA, was founded in July, 1998. LOHADA, was officially registered in 2000. Since its registration, three centers have been built. They are: Camp Moses, a home for children under 7 years of age, Camp Joshua, a school for more than 110 children from the Arusha's slums, ages 7 to 17 years of age, and Camp Patmos, which is home to over 80 abused elders.

Who They Work With

LOHADA cares for children under 17 from the Arusha and Shinyanga region and the disadvantaged elderly in the Shinyanga region. The children come from many backgrounds and are at risk of going to the street. LOHADA serves children of prostitutes, beggars, and orphans.

How Are They Funded

LOHADA, receives funds from the small tuition costs to children who live outside of the orphanages, as well as, from donors. Donors include individuals, charities, churches and other civil societies.

Donation Requests

Bed sheets and mattresses Washing machines and detergents Clothes for children 2 years to 14 years old, including casual wear, pyjamas, sleepers and shoes etc. Towels and school bags. Computers to establish a computer library for the children and laptops for the teachers Projectors Printers and Scanners Joysticks Children's computerized games Stationery including books, exercise books, pens, markers, crayons, movable board for teaching Office stationery including paper rims, printer cartridges, and any other related official stationery Educational toys such as memory, play dough (which can be made while at the center) Calculators, rulers, binders Shoes for the children First aid supplies to ensure they have the basic supplies to perform first aid on children and staff

Placement Location Information

Arusha, Tanzania

Camp Moses is a children's home located in a village area outside of Arusha City. The area of Moshono is very well developed with many small shops, local restaurants, and schools. This placement is located on the same compound as the church known as TAG (Tanzania Assemblies of God), which is why the name of the daladala stop is Kanisani. Kanisani, means Church, in the Swahili language.

At Camp Moses, there are four different buildings on the compound and three of them are used by the children and the staff for their various needs. One of the buildings is the dormitory where the children sleep, the second they use as a classroom for the kindergarten kids and the third building is used as a kitchen and a food storage area for the children, as well as the director's and volunteers office. The fourth building is a recently completed classroom, constructed by Canadian volunteers, which in the future will accommodate a large number of students.

The Camp Moses Children's Home is located in an area that has nice weather and a good view. Surrounding this center are a lot of banana trees and many other different kinds of trees. There is a small garden which the kids and past volunteers have been working on. This garden was planted in order to provide fresh vegetables to the kids as well as to save them money by not having to buy their vegetables elsewhere. The centre itself is in a quiet area, but is close to the main road so it is easy to transport children to the hospital or to go into town to purchase supplies.

Camp Moses is one of a few children's homes in Arusha which also offers education. There is a small classroom which young children from the center and outside of the center go to. Camp Moses is a home for smaller children from the age of 0-6 years old. These kids have Camp Moses as their home for various reasons. Some of the children come from families with a single parent who has no means of taking care of their child because of either social or economic obstacles. Other kids are orphans so they find Camp Moses their number one beloved home. The Camp also receives abandoned children from the social welfare department and/or hospitals; with these children it is very difficult to determine their family status. Regardless of the shortage of funds all children are treated equally and Camp Moses does its best to make sure that all kids receive good care, in that their emotional, physical and educational needs are met to the best of their ability.

Transfer From BaseCamp

From the BaseCamp Center walk down the hill to the daladala stop opposite the Mount Meru gas station, at the bottom of our hill. Get on any daladala going towards Moshono. Stay on the daladala for about 10 minutes and get off at the Kanisani stop, located just 2 minutes after the long hill. From there go left to this placement, walk along a dirt road for two minutes and turn right.

Distance & Time

Distance from BaseCamp: 2 km
Travel Time from BaseCamp: 0:15

Weather in the Area

Despite its closeness to the equator, Arusha's elevation of 1400 mm on the southern slopes of Mount Meru keeps temperatures down and alleviates humidity. Cool dry air is prevalent for the majority of the year. The temperature ranges between 13 and 30 degrees Celsius with an average of around 25 degrees.

Arusha has distinct wet and dry seasons and experiences an eastern prevailing wind from the Indian Ocean, a couple of hundred miles east. Highest average rainfall occurs in March, April and May.

City/Village Description

The city of Arusha has an estimated population of around one million people and sits at the foot of Mount Meru. Mount Meru is the fifth highest peak in Africa; it is a few hundred meters shorter than Kilimanjaro which is the highest mountain in Africa and encompasses three volcanic cones; Kibo, Mawenzi, and Shira (don't worry, they're not active!)

Arusha is surrounded by some of the most beautiful landscape on the planet. With easy access to the Arusha National Park, Serengeti, Lake Manyara and Tarangire National Park there is never a shortage of things to do!

Arusha is considered to be one of the best African cities when it comes to great weather and tourism combined.

Arusha is a busy industrial and administrative centre. Some of the main manufacture products include textiles, beverages, processed foods, plastics and electronic equipment. It is well known for the African Congress Centre and the International Tribunal for the Rwandan Genocide.

Nearest Medical Clinic

AICC Hospital
Old Moshi Road
Arusha
TEL 1: 0744299381
TEL 2: 2544113

Placement Address

LOHADA
Moshono
Arusha
Tanzania

Accommodation and Meals

All of our volunteers begin their stay in Tanzania at our BaseCamp Center in Ngaramtoni - Arusha. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Tanzania. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Tanzania you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Tanzania

BaseCamp Tanzania
BaseCamp Tanzania Address

Nelson Mandela Road
Kijenge Ya Chini Mt. Meru Gas Station
Ngaramtoni - Arusha, Tanzania

BaseCamp Tanzania Contact Details

Tel: 255 719 177 084
Mobile: 255 754 683 347

BaseCamp Tanzania is located in the Kijenge area of Arusha. The centre is located just a few minutes from the famous Clock-Tower and many amenities such as banks, internet cafes and international calling centres. You can also find some great local markets selling everything from fresh fruit and fish, to beautiful wooden carvings and amazing East African paintings! Arusha is a comfortable place to live with many of the conveniences of home, while still allowing travellers to experience the African way of life.

BaseCamp Tanzania is set up with a number of dormitory style rooms. Pillows, sheets and blankets are provided. The house has a large covered balcony on the main floor with a spectacular view! There is also a large common room on the lower level with a small resource centre containing books, magazines, movies, games and other African publications. Outside is a beautiful lawn and garden that overlooks the city and is an ideal setting to catch up on email, review some Swahili or just enjoy a quiet afternoon. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotating schedule of a variety of traditional dishes from around the country. This allows volunteers to try a wide range of Tanzanian dishes and to gain some knowledge of the food served and meal etiquette before living with a host family. For those who stay on in BaseCamp, the 14 day schedule allows for lots of variety.

BaseCamp Tanzania is also the training and orientation centre. Each day volunteers will spend part of the day in lectures or workshops at BaseCamp and part of the day exploring the city and learning how to get around comfortably on their own.

Living With a Host Family in Tanzania

Living with a host family in Tanzania is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Tanzania.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Tanzania

  Registration Fee
250
 
  1 Week
395
 
  2 Weeks
505
 
  3 Weeks
615
 
  4 Weeks
725
 
  5 Weeks
830
 
  6 Weeks
935
 
  7 Weeks
1,040
 
  8 Weeks
1,145
 
 
 
  Additional Weeks
100
 
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried


Placement Fee Alert

This placement has a placement fee!

In some cases, a placement will have to take on certain expenses in order to host a volunteer. For example, some medical internship placements take time away from paid medical staff to help with educational assistance. This has a cost that is compensated by a placement fee. In other cases, the organization may have to pay for additional equipment, energy consumption or other expense in order to put a volunteer to work.

In such cases, the organizaiton charges a fee. This fee is paid directly to the organization in cash on the ground.

One of the reasons that we keep this fee separate is so that volunteers who do not pay us for accommodation, meals etc (Program Fees), will see that they will still have to make this payment directly to the organizaiton upon their arrival.

The placement fee for this organization is: 18 USD / week

Program Dates


Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Sep 06, 2019 Oct 04, 2019 Nov 01, 2019
Dec 06, 2019 Jan 03, 2020 Feb 07, 2020
Mar 06, 2020 Apr 03, 2020 May 01, 2020
Jun 05, 2020 Jul 03, 2020 Aug 07, 2020
Sep 04, 2020 Oct 02, 2020 Nov 06, 2020
Dec 04, 2020 Jan 01, 2021 Feb 05, 2021
Mar 05, 2021 Apr 02, 2021 May 07, 2021
Jun 04, 2021 Jul 02, 2021 Aug 06, 2021

PLEASE NOTE:

These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message