Administrative Assistant Volunteer

Arusha Society For The Protection Of Animals - Arusha, Tanzania
Quick Facts: Placement ID: IND-357 Location: Arusha, Tanzania Sector: Community Development Category: Organizational Support Min Duration: 2 weeks Lodging: BaseCamp or Host Family Language: Basic Placement Fee: 100 USD
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Volunteer Job Description

At the Arusha Society for the Protection of Animals (ASPA) in Tanzania, an administrative assistant volunteer is needed to provide support to the small office.

There are only two staff members who work at the office and there is no funding to hire additional employees. The office needs creative minds to: develop and implement fundraising campaigns, help spread the word about animal welfare and the need of providing care for injured animals.

This is a very active office, where the staff are often busy meeting with potential donors, attending to school visits and coordinating clinics. Volunteers are needed to assist with: making clinic schedules, creating hand-outs for students, writing informative brochures and donor/sponsorship letters, as well as helping with general office administration duties.

The work this organization does is very important to the local communities. Volunteers are needed to ensure that they can operate as efficiently as possible.

Volunteer Tasks Required

Registration at Clinics

An administrative assistant volunteer can help other staff at the donkey and dog clinics by registering clients who bring their animals in to be seen by the vet. Volunteers can also assist with any follow up paper work that needs to be done.

Clerical and Administrative Help

Because of the busy nature of the office, general administrative duties such as answering the phone, maintaining records and updating the website are often delayed or put on hold due to lack of help. An administrative assistant volunteer may be asked to organize the office and do other clerical duties.

Create Brochures and Newsletters

An administrative assistant volunteer may be asked to lend their talents to: design posters, work on improving the ASPA website, create and distribute a newsletter for donors and clients, as well as a brochure to provide information to clients.

Education Materials

Because ASPA often does presentations in schools, an administrative assistant volunteer may help by creating educational materials on animal welfare for children and adults, as well as help to create teaching workshops for schools on animal welfare.

Host Organization Details

Arusha Society For The Protection Of Animals

The Arusha Society For The Protection Of Animals is an non-profit, non-governmental organization that strives to educate the community about the importance of respecting animals. This organization has taken a very active role in trying to ensure that people do not commit cruel acts upon animals in their community.

Today, the organization has a number of primary objectives which include:

  • improve the welfare of domesticated animals
  • teach people how to care for animals
  • buy land to make kennels
  • furnish kennels with veterinary clinics and lab facilities
  • rescue stray and badly treated animals
  • provide neutering to animals to help control populations
  • perform educational workshops in schools about the importance of animal care
  • work on implementing policy change by researching the current legislation and writing new policies that would help to protect animals

The organization is working hard to fulfil these objectives and to work with people in the community to help support this movement. Their campaigns have been geared to educate people throughout the community about why animals should not be harmed. They organize weekly school visits to conduct workshops on animal safety and provide talks to different community groups to teach people how they can become involved.

The Arusha Society For the Protection of Animals has started to organize weekly dog clinics with the members from the organization and volunteers. The group travels to neighbouring villages where they de-worm and vaccinate dogs against rabies. During these clinics a general assessment of the dogs are completed and advice is provided on how to improve the overall quality and care for the animals.

These clinics have been extremely successful and have helped educate a lot of people as to why they de-worm the dogs and why they provide rabies vaccinations plus the importance of having their animals spayed or neutered.

When They Were Founded

This organization originated in 1997 at the yearly conference for the "Tanzanian Association" in Arusha. During this conference a number of group discussions and policy reviews were conducted and at this point it was noted that there were no animal welfare agencies in Tanzania. As a result, the Arusha Society for the Protection of Animals was established with the mission to decrease the number of animals who were being neglected, mistreated or tortured in their communities.

Who They Work With

This organization is supporting animal welfare in Arusha and surrounding villages such as Ngaramtoni and Maji ya Chai. They primarily help domestic animals and focus on educating the community on how to properly care for their animals. The most common types of animals that they help are domestic animals which include cows, donkeys, dogs and cats.

When possible,(enough staff and/or funds), they provide short educational sessions to primary students on how to care and take care of their pets and animals. Since it has only recently become popular to have dogs and cats as pets, many people do not know the importance of properly feeding them and bathing them. Often they provide clinics for dogs, cats and donkeys, where individuals can bring their pets and animals to be checked and vaccinated.

Without the Arusha Society for the Protection of Animals, many domestic animals would go uncared for. Many people are not aware of the importance of caring for their animals and their health. Without proper vaccinations, medication and de-worming, animals can become very ill and die. There is also the risk of transmitting some diseases between animals and humans.

How Are They Funded

This organization is mainly funded by the World Society for the Protection of Animals. A separate portion of their funds are received through both member fees and private donations.

Donation Requests

Office equipment and supplies including pens, pencils, paper and clipboards would be appreciated at this organization. Animal welfare items such as food, medicine like rabies vaccinations and de-worming medicine (which can be bought in Tanzania), soap and animal toys would also be greatly appreciated.

Placement Location Information

Arusha, Tanzania

The Head office for the Arusha Society For the Protection of Animals (ASPA) is located in a small building shared with a tour company. It contains three rooms, one of which is the main office area for ASPA and where you will be spending the majority of your time. There are two desks with computers, this is also where all of the files and records are kept.

The centre is just a quick walk from town, but located on a dirt road just off of the main highway so as to keep traffic to a minimum. Nearby you can find both small shops and restaurants, however it is a mainly rural area.

Transfer From BaseCamp

Walk up Old Moshi Road, turn right at the Impala Round About then walk about 5 minutes.

When you reach Semion Road turn onto it and walk up the road for about 15 minutes. You will then reach a main road where you will need to turn left.

The office is a 5 minutes walk and on your right.

Optionally, you can take a daladala to the Impala Round About and walk up to the main road, cutting transit time down by 10 minutes.

Distance & Time

Distance from BaseCamp: 2 km
Travel Time from BaseCamp: 0:25

Weather in the Area

Despite its closeness to the equator, Arusha's elevation of 1400 mm on the southern slopes of Mount Meru keeps temperatures down and alleviates humidity. Cool dry air is prevalent for the majority of the year. The temperature ranges between 13 and 30 degrees Celsius with an average of around 25 degrees.

Arusha has distinct wet and dry seasons and experiences an eastern prevailing wind from the Indian Ocean, a couple of hundred miles east. Highest average rainfall occurs in March, April and May.

City/Village Description

The city of Arusha has an estimated population of around one million people and sits at the foot of Mount Meru. Mount Meru is the fifth highest peak in Africa; it is a few hundred meters shorter than Kilimanjaro which is the highest mountain in Africa and encompasses three volcanic cones; Kibo, Mawenzi, and Shira (don't worry, they're not active!)

Arusha is surrounded by some of the most beautiful landscape on the planet. With easy access to the Arusha National Park, Serengeti, Lake Manyara and Tarangire National Park there is never a shortage of things to do!

Arusha is considered to be one of the best African cities when it comes to great weather and tourism combined.

Arusha is a busy industrial and administrative centre. Some of the main manufacture products include textiles, beverages, processed foods, plastics and electronic equipment. It is well known for the African Congress Centre and the International Tribunal for the Rwandan Genocide.

Nearest Medical Clinic

AICC Hospital
Old Moshi Road
TEL 1: 0744299381
TEL 2: 2544113

Placement Address

Arusha Society For The Protection Of Animals
Sekei Area

Accommodation and Meals

All of our volunteers begin their stay in Tanzania at our BaseCamp Center in Ngaramtoni - Arusha. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Tanzania. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Tanzania you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Tanzania

BaseCamp Tanzania
BaseCamp Tanzania Address

Nelson Mandela Road
Kijenge Ya Chini Mt. Meru Gas Station
Ngaramtoni - Arusha, Tanzania

BaseCamp Tanzania Contact Details

Tel: 255 719 177 084
Mobile: 255 754 683 347

BaseCamp Tanzania is located in the Kijenge area of Arusha. The centre is located just a few minutes from the famous Clock-Tower and many amenities such as banks, internet cafes and international calling centres. You can also find some great local markets selling everything from fresh fruit and fish, to beautiful wooden carvings and amazing East African paintings! Arusha is a comfortable place to live with many of the conveniences of home, while still allowing travellers to experience the African way of life.

BaseCamp Tanzania is set up with a number of dormitory style rooms. Pillows, sheets and blankets are provided. The house has a large covered balcony on the main floor with a spectacular view! There is also a large common room on the lower level with a small resource centre containing books, magazines, movies, games and other African publications. Outside is a beautiful lawn and garden that overlooks the city and is an ideal setting to catch up on email, review some Swahili or just enjoy a quiet afternoon. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotating schedule of a variety of traditional dishes from around the country. This allows volunteers to try a wide range of Tanzanian dishes and to gain some knowledge of the food served and meal etiquette before living with a host family. For those who stay on in BaseCamp, the 14 day schedule allows for lots of variety.

BaseCamp Tanzania is also the training and orientation centre. Each day volunteers will spend part of the day in lectures or workshops at BaseCamp and part of the day exploring the city and learning how to get around comfortably on their own.

Living With a Host Family in Tanzania

Living with a host family in Tanzania is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Tanzania.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Tanzania

  Registration Fee
  1 Week
  2 Weeks
  3 Weeks
  4 Weeks
  5 Weeks
  6 Weeks
  7 Weeks
  8 Weeks
  Additional Weeks
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried

Placement Fee Alert

This placement has a placement fee!

In some cases, a placement will have to take on certain expenses in order to host a volunteer. For example, some medical internship placements take time away from paid medical staff to help with educational assistance. This has a cost that is compensated by a placement fee. In other cases, the organization may have to pay for additional equipment, energy consumption or other expense in order to put a volunteer to work.

In such cases, the organizaiton charges a fee. This fee is paid directly to the organization in cash on the ground.

One of the reasons that we keep this fee separate is so that volunteers who do not pay us for accommodation, meals etc (Program Fees), will see that they will still have to make this payment directly to the organizaiton upon their arrival.

The placement fee for this organization is: 100 USD

Program Dates

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Feb 04, 2022 Mar 04, 2022 Apr 01, 2022
May 06, 2022 Jun 03, 2022 Jul 01, 2022
Aug 05, 2022 Sep 02, 2022 Oct 07, 2022
Nov 04, 2022 Dec 02, 2022 Jan 06, 2023
Feb 03, 2023 Mar 03, 2023 Apr 07, 2023
May 05, 2023 Jun 02, 2023 Jul 07, 2023
Aug 04, 2023 Sep 01, 2023 Oct 06, 2023
Nov 03, 2023 Dec 01, 2023 Jan 05, 2024


These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message