Administrative Assistant Volunteer

Prisoner Assistance Nepal - Kathmandu, Nepal
Quick Facts: Placement ID: IND-504 Location: Kathmandu, Nepal Sector: Community Development Category: Organizational Support Min Duration: 2 weeks Lodging: BaseCamp or Host Family Language: Basic
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Volunteer Job Description

Prisoner Assistance Nepal is an organization with a huge heart, but not a lot of resources or cash flow. They need administrative assistant volunteers who believe in their cause and are willing to work hard for their many endeavours.

Basically in Nepal, if parent(s) commit a crime and their children are minor, they also go to prison with their parent(s). PA Nepal strives to provide these children with centres where they can live safely and obtain an academic education until adulthood or their parent(s) are released from prison. Volunteers with administrative experience would be appreciated to operate the computer software and participate in office administration and clerical duties. Providing these services would help to ensure that the organization's operations are managed in an effective and efficient manner.

Volunteers may be able to help the foundation with numerous other tasks, especially in the area of communication with foreign sponsors or organizations/individuals who may be potential sponsors for the organization's many programs. Other duties may include: checking emails and responding when appropriate, helping with different projects or helping to write newsletters and distributing them to targeted people etc.

Volunteers may have the opportunity to visit the local prison with the director of PA Nepal so they can see first hand some of the problems facing prisoners and their families; then be able to write more informed data in this regard, seeking help.

Volunteers with basic administrative knowledge would be very useful at this placement but they don't need to have specific qualifications in this area. However, good communication and organizational skills, as well as basic computer skills are essential. The volunteers should have an interest in the field of administration and/or accounting.

Volunteer Tasks Required


An administrative assistant volunteer may be asked to help PA Nepal by writing letters and emails. The organization has individual donors that need to be kept up-to-date on projects they have contributed to.

Write and Edit Reports

An administrative assistant volunteer may be asked to write reports on different programs the organization is currently doing, have just completed or are hoping to initiate. The volunteer may also be asked to edit some written reports for grammatical English errors.

Social Network

Social network has become part of life. The organization has their own Facebook account where past volunteers and donors are connected. It is one of the best ways to let everyone knows what's going on at PA Nepal. An administrative assistant volunteer may be asked to update photographs of programs.

Filing System

Nowadays, filing has become digital. But in Nepal, they are doing both systems. One of the tasks that an administrative assistant volunteer would be expected to do would be to maintain general office files.

Host Organization Details

Prisoner Assistance Nepal

PA Nepal is a grass-roots organization whose," VISION", is to improve the human rights of women and the children affected by women who have been sent to prison. They provide community based education and counselling to both women and children to help reintegrate them into society by providing them with vocational training, social skills and self confidence. They also work with similar CDOs and the community to improve awareness and attitude towards this target group.

PA Nepal also has a home which provides accommodation, food, care, education and friendship to about 370 plus children and young adults.

They have a very holistic approach to their mission and their door is open to help virtually anyone in need. A Nepal’s ethos centres on keeping families in contact whilst ensuring that innocent children are not required to endure the traumas of prison. To this effect, their "OBJECTIVES", are to provide a safe, secure and positive environment for the children of prisoners.

They want to ensure reintegration of children into their families and local regions when appropriate and also promote and support income generation for vulnerable individuals affected by imprisonment. They also do advocacy for prisoners’ basic rights and human rights to help ensure their welfare.

PA Nepal wants to improve the life skills and opportunities of the most vulnerable ex-prisoners and their dependants and reduce crime by engaging individuals in meaningful activities.

Some of the most recent projects started by PA Nepal include the construction of a new children's home and school in Sankhu and the creation of PA Nepal's Junkiri schools in Eastern Nepal which are a response to the needs of children who are unable to prosper in a restricted and formal environment.

PA Nepal has also created a Youth Centre in Western Nepal and a program to teach children farming skills while respecting the environment. PA Nepal is also acting as a role model in the field of self-sustainability in Eastern Nepal, by providing farming skills and knowledge.

Finally, they are continuing to create new partnerships with other organizations to improve the life of the most vulnerable people in prison.

Does this organization have any religious affiliations?

When They Were Founded

PA Nepal was established in 2000 by Indira Ranamagar. This was a continuation of the prisoner welfare work started by renowned writer and human rights activist Parijat, (also known as Bishnu Kumari Waiba), in the early 1990's. Indira worked closely with Parijat during this time and was inspired to found PA Nepal.

Throughout the years, PA Nepal has grown into a well established NGO that provides education, skills and rehabilitation training for the most vulnerable groups (women, children, sick people and mentally ill people) while advocating for their rights.

How Are They Funded

Presently PA Nepal is supported by various organizations such as: Anchor Web Hosting Ashoka Fellowship, (Indira was honoured with Ashoka fellowship) Asia 21 Young Leaders Initiative BikeZone Nepal CCS Italy Children Trust (UK) GALA Global Fund for Children (USA) HAGIN Nepal Kamala Foundation NAFA Orphan Help Centre (New Zealand) Tides Foundation and Individual Sponsors from Nepal and abroad.

Donation Requests

PA Nepal would appreciate any items that are on the list and also anything that volunteers think would be suitable for children.

Children's books Educational games Recreational supplies Arts and craft supplies Warm clothes Musical instruments Exercise note books Note books Pens Pencils Crayons Water colors Badminton set Table Tennis Soccer ball Food Supplies Shoes School bags School uniforms Slippers Toothbrushes Toothpaste Emergency lights Flash lights Bed sheets Pillows Beds Mats Sleeping bags Mountain bikes Used computers

Placement Location Information

Kathmandu, Nepal

Prisoner Assistance Nepal or PA Nepal is an amazing organization that works with children whose mothers have been sent to prison. In Nepal, if a mother is given a jail term, their children must spend the time with them in jail. The founder of Pa Nepal, Indria, decided to start a care facility in Kathmandu where children from within the jail were taken each day to the centre and provided a safe and enjoyable environment to help ensure that they had some normalcy during the day.

PA Nepal is located in a large white building approximately 15 minutes by foot from the BaseCamp Center in Nepal. Previous volunteers from our organization have painted beautiful murals throughout the center to ensure the environment is colourful and vibrant for the children who come to the center each day. Within the building there is a large bookshelf that is filled with books for the children to read. In addition, there are educational games and some art materials stored on shelves for the volunteers to use as resources when teaching the children.

PA Nepal has a small backyard behind the building. Previous volunteers from our program have helped to install playground equipment so that the children have a safe and fun place to play during the day.

Transfer From BaseCamp

From the BaseCamp house in the Naya Bazaar district of Kathmandu, walk north and take the second block right. Walk down the lane unto a muddy road until you get to the main road and from there take a right and you will see a small four foot ally. From there walk for about two to three minutes and you will see PA Nepal on your left hand side.

Distance & Time

Distance from BaseCamp: less than 1 km
Travel Time from BaseCamp: 0:15

Weather in the Area

The Kathmandu Valley is located in the central region which has a mild or sub-tropical climate most of the year. Summer temperatures range from 19 to 27 degrees Celsius and winter temperatures between 2 and 20 degrees Celsius.

Usually the hottest time of the year is between April and May when the weather is very hot and humid. In June the humidity lifts as the monsoon season starts. The monsoon season occurs between June and August and is when the most rain fall happens in Nepal. During the monsoon season rain does not usually fall continuously but extremely hard for short periods of time; it then remains cloudy and cool until the next rain fall.

City/Village Description

Kathmandu is located in central Nepal and is the country's capital and largest city. The city is located in the Kathmandu Valley of the Himalayas at an elevation of approximately 1,400 meters (4,600 ft) above sea level, and is home to over one million people. Kathmandu is surrounded by four major mountains which provide a scenic view of the city. In the winter you can see the Himalayas peaking over the hills first thing in the morning before the smog sets in.

There are numerous hotels, restaurants and trekking agencies that cater to tourists and offer day trips or longer adventures. The city can be a shock to travellers with a sensory overload of sights, sounds and smells.

Then there is Thamel...the world famous backpackers area...a home away from home for many travellers who need some extra comfort and a reminder of the western world, where you can find everything from fresh baked croissants to wireless internet.

In terms of religion, Kathmandu is largely Hindu with a strong Buddhist presence. Nepal recently moved from being a Hindu Kingdom with a ruling monarch to a republic and Kathmandu is full of evidence of the country's history.

Kathmandu is considered to be the economic, spiritual and cultural meeting point of Nepal and also serves as the administrative capital with many different aid organizations, government offices and embassies located within its limits.

Nearest Medical Clinic

CIWEC Travel Medicine Center
TEL 1: 4424111
TEL 2: 4435232

Placement Address

Prisoner Assistance Nepal
8974 Pcn 363 Gangalal

Accommodation and Meals

All of our volunteers begin their stay in Nepal at our BaseCamp Center in Kathmandu. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Nepal. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Nepal you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Nepal

BaseCamp Nepal
BaseCamp Nepal Address

Uttam Chowk, Ekikaran Road
Ward No 16
Kathmandu, Nepal

BaseCamp Nepal Contact Details

Tel: (977) 1-438-9397
Mobile: (977) 980-314-1173

BaseCamp Nepal is located in the Naya Bazaar district of Kathmandu just a few minutes walk from the popular backpacker district of Thamel. We are situated in a beautiful four story building, with nine rooms and a capacity for almost forty guests. Each level of the house has four balconies, plus the hostel has two roof top patios. Pillows, sheets and blankets are provided.

The second and third floor of the hostel each have a spacious common area. The kitchen and large dining room are on the fourth floor. A fire pit and plenty of seating make the roof top patio a favourite gathering spot. Great for viewing the rising or setting sun, planning your next adventure or relaxing with a cup of chiyaa.

Back on the ground, there is an organic community garden in our courtyard in which interested guests are always welcome to help tend. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotation of various dishes from around Nepal. The idea behind our plan is that volunteers will familiarize themselves with local dishes and meal table etiquette before moving on to a host family. For the volunteers who stay in BaseCamp throughout their program, the meal plan offers a diverse and authentic diet.

BaseCamp Nepal is also where language training and orientation workshops take place. We have a classroom area for the more formal parts of our orientation and each day we will visit various parts of Kathmandu as volunteers become familiar with life in Nepal.

Living With a Host Family in Nepal

Living with a host family in Nepal is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Nepal.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Nepal

  Registration Fee
  1 Week
  2 Weeks
  3 Weeks
  4 Weeks
  5 Weeks
  6 Weeks
  7 Weeks
  8 Weeks
  Additional Weeks
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried

Program Dates

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Feb 04, 2022 Mar 04, 2022 Apr 01, 2022
May 06, 2022 Jun 03, 2022 Jul 01, 2022
Aug 05, 2022 Sep 02, 2022 Oct 07, 2022
Nov 04, 2022 Dec 02, 2022 Jan 06, 2023
Feb 03, 2023 Mar 03, 2023 Apr 07, 2023
May 05, 2023 Jun 02, 2023 Jul 07, 2023
Aug 04, 2023 Sep 01, 2023 Oct 06, 2023
Nov 03, 2023 Dec 01, 2023 Jan 05, 2024


These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message