Administrative Assistant Volunteer

Grace Educational Foundation - Kathmandu, Nepal
Quick Facts: Placement ID: IND-486 Location: Kathmandu, Nepal Sector: Community Development Category: Organizational Support Min Duration: 2 weeks Lodging: BaseCamp or Host Family Language: Basic
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Volunteer Job Description

Grace Educational Foundation provides quality education to orphans, as well as any other children in Nepal, whose's families can not afford to do so.

Grace Management expects an administrative assistant volunteer to help this organization in various endeavours such as: to organize and update their children's personal files; to update their website and their social networking site; to communicate with foreign sponsors, organizations and individuals who may be potential sponsors; to check emails and respond when appropriate; to up-date records and keep data current; to write newsletters and distribute them to targeted people; to participate in fundraising events etc.

Volunteers with basic administrative knowledge would be very useful at this placement but they don't need to have specific qualifications in this area. However, mature individuals with good communication skills and basic computer knowledge are essential.

Volunteer Tasks Required

Annual Reports

An administrative assistant volunteer may be asked to help compile data and produce their annual report. It is necessary for the organization to make annual reports thus documenting their progress in order to move forward. A volunteer may also be asked to edit the annual report if it is already completed.

File Systems

Nowadays, filing is not only manual but in some cases has become completely digital. In Nepal, both systems are used. An administrative assistant volunteer may be asked to help with their filing system and perhaps share their knowledge about the filing systems in their native country.

Social Network

Social network has become part of life where past volunteers and donors connect. It is one of the best ways to let everyone know what's going at their organize. An administrative assistant volunteer may be asked to help develop a social network program or expand on their current endeavours.

Fundraising Activities

An administrative assistant volunteer may be asked to participate in fundraising events or draft proposals towards communication with foreign sponsors, organizations and individuals who may be potential donors.

Host Organization Details

Grace Educational Foundation

" A School For Needy Children", is the "Motto", of the Grace Educational Foundation. It is affiliated with the Social Welfare Council of Nepal and was established as a non-profit organization to provide quality education to orphans, as well as, any other children in Nepal, whose's families can not afford to do so.

The cost of living in Nepal is fairly cheap, however, earning capacity is also very low and unemployment is high. Many families have moved into the city to try to find work. Most of these families do not have the qualifications to apply for high salary jobs. The men work in construction or other general labour occupations and the women work as house maids or other odd jobs. Frequently their hours of work are from 6AM to 6PM in order to be able to just provide for their family's basic needs.

The government of Nepal has stipulated what a minimum salary for certain occupations should be, however, many private organization are not able to pay such salaries. Therefore, many people have no choice but to work for lower salaries than the government's rule. It would be hard for them, if not impossible, to education their children, if not for an organization like Grace Educational Foundation.

Grace Educational Foundation has a set curriculum in English, which enables children to understand and speak English at an early age. This is very important in Nepal, as many of the employment opportunities are in the tourist industry and require a knowledge of the English language.

Grace Educational Foundation is a registered school and they conduct classes up to and including grade three. When more funds can be obtained they look forward to increasing their level of education.

The foundation has created a fun and disciplined environment where children can obtain a proper education at a very low cost.

Does this organization have any religious affiliations?

The school does not have any religious affiliations, however, Nepal is a deeply religious country and you will likely experience prayers and religious references throughout your placement. It is important that volunteers are open minded and respectful about others beliefs.

When They Were Founded

Grace Educational Foundation was initially established as, Saint Grace School in 2007. Then it was re-registered as, Grace Educational Foundation in 2010. They are affiliated with the Social Welfare Council of Nepal.

Grace Educational Foundation was established to provide an education to the deprived children of Nepal. They have seven (7) board members who work hard at obtaining funds for the foundation and are striving hard, as well, towards obtaining funds to increase the level of education at their school to a grade 12 level.

Who They Work With

Poor, Orphan and helpless people.

How Are They Funded

Grace Educational Foundation does not have funds from any organization on a regular basis. However, they receive donations from individuals locally and from around the globe. They have also started in 2012, to charge a nominal fee from families of students who can afford to do so.

Donation Requests

Donations of stationary items, first aid items, sports equipment, musical instruments, story books (in Nepali or English), board-markers, pencils, crayons, markers, white paper, coloured paper, lined paper, erasers, index files, recreational games, register files, computers or printers would be appreciated. As well as monetary donations.

Placement Location Information

Kathmandu, Nepal

Grace Educational Foundation was established with the support of the Millennium Group from BaseCamp in 2008. Volunteers built six small rooms on the ground floor and the roof is made of zinc. They have tube well for underground water for cleaning. There is a small play ground where volunteers can play with the kids during lunch time and can organize some recreational games and play out. They also have a library.There are around 27 children studying at the Foundation.

The surrounding community was previously a paddy field but is now full of modern houses. It is a totally populated area but it is situated away from the main road, making it a little bit quieter than other areas. Near by there is small hill which is famous and known as Meyphi Temple, it is goddess temple and there is a good view of New Bus Park from the top of it.

Transfer From BaseCamp

From the BaseCamp house in the Naya Bazaar district of Kathmandu, travel north and take the second right, walking straight until you reach the end of the road. Down a straight gravel road you will be able to see the main road on your right. Cross the road and you will see a small alley going east. Walk straight until the end of alley and take a left. Up this road you will see the Mehphi Hill and from there take a right and walk straight until you see the police post on the left hand side of hill. Take a right and walk straight for around 30 seconds and you will see the Grace Educational Foundation.

Distance & Time

Distance from BaseCamp: 2km
Travel Time from BaseCamp: 0:30

Weather in the Area

The Kathmandu Valley is located in the central region which has a mild or sub-tropical climate most of the year. Summer temperatures range from 19 to 27 degrees Celsius and winter temperatures between 2 and 20 degrees Celsius.

Usually the hottest time of the year is between April and May when the weather is very hot and humid. In June the humidity lifts as the monsoon season starts. The monsoon season occurs between June and August and is when the most rain fall happens in Nepal. During the monsoon season rain does not usually fall continuously but extremely hard for a short period of time and then it remains cloudy and cool until the next rain fall.

City/Village Description

Kathmandu is located in central Nepal and is the country's capital and largest city. The city is located in the Kathmandu Valley of the Himalayas at an elevation of approximately 1,400 meters (4,600 ft) above sea level, and is home to over one million people. Kathmandu is surrounded by four major mountains which provide a scenic view of the city. Kathmandu serves as the centre of Nepal's economy and is also a cultural hub and a gateway for travellers looking to explore the rest of the country.

In terms of religion, Kathmandu is largely Hindu with a strong Buddhist presence. Nepal recently changed from being a Hindu Kingdom with a ruling monarch to a republic. Kathmandu is full of evidence of the country's history. Kathmandu is considered to be the spiritual and cultural meeting point of Nepal.

There are two other cities located in the Kathmandu Valley: Bhaktapur and Patan which have rich architectural and cultural heritages. Both cities are accessible from Kathmandu and offer good options for day trips.

Kathmandu has the most advanced urban infrastructure in Nepal and its economy is largely dependent on tourism. Because of its rich cultural history and the fairly recent rise in tourism, the city is an interesting mix of old and new with areas of narrow cobblestone streets that feel unchanged since the middle ages mixed in with areas of congested traffic and pollution. Kathmandu is known for its ancient and intricate architecture and has numerous beautiful Hindu temples and Buddhist shrines. The streets are lined with local vendors selling their wares, local open air markets, as well as department stores which offer brand name goods.

Kathmandu became popular for tourists in the 1960's, and today has a mix of backpackers and mountain climbers who travel through the city. The city can be a shock to travellers, with its sensory overload of sights, sounds and smells.

Kathmandu serves as the administrative capital of Nepal with many different aid organizations, government offices and embassies located within its limits. There are also numerous hotels, restaurants and trekking agencies that cater to tourists and offer day trips or longer adventures. Thamel is the world famous backpackers area of the city and offers many different comforts to travellers such as internet access and western food.

Nearest Medical Clinic

CIWEC Travel Medicine Center
TEL 1: 4424111
TEL 2: 4435232

Placement Address

Grace Educational Foundation
Meyphi 16

Accommodation and Meals

All of our volunteers begin their stay in Nepal at our BaseCamp Center in Kathmandu. Given that this placement is less than a 1 hour and 15 minute commute from BaseCamp, volunteers working here will have the option of living with us at BaseCamp or living with a host family.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Nepal. Once you have completed our application, you can let our staff know if you would prefer to live with a host family. Otherwise, your application will default to having you live with us at BaseCamp.

If you have any questions about the difference between life at BaseCamp or life with a host family in Nepal you can always give us a call or send us an email. Our contact details are listed in the footer of every page of the site.

BaseCamp Nepal

BaseCamp Nepal
BaseCamp Nepal Address

Uttam Chowk, Ekikaran Road
Ward No 16
Kathmandu, Nepal

BaseCamp Nepal Contact Details

Tel: (977) 1-438-9397
Mobile: (977) 980-314-1173

BaseCamp Nepal is located in the Naya Bazaar district of Kathmandu just a few minutes walk from the popular backpacker district of Thamel. We are situated in a beautiful four story building, with nine rooms and a capacity for almost forty guests. Each level of the house has four balconies, plus the hostel has two roof top patios. Pillows, sheets and blankets are provided.

The second and third floor of the hostel each have a spacious common area. The kitchen and large dining room are on the fourth floor. A fire pit and plenty of seating make the roof top patio a favourite gathering spot. Great for viewing the rising or setting sun, planning your next adventure or relaxing with a cup of chiyaa.

Back on the ground, there is an organic community garden in our courtyard in which interested guests are always welcome to help tend. Wireless internet access is available throughout the house, making it easy to stay in touch with friends and family back home.

The meal plan at BaseCamp is a 14 day rotation of various dishes from around Nepal. The idea behind our plan is that volunteers will familiarize themselves with local dishes and meal table etiquette before moving on to a host family. For the volunteers who stay in BaseCamp throughout their program, the meal plan offers a diverse and authentic diet.

BaseCamp Nepal is also where language training and orientation workshops take place. We have a classroom area for the more formal parts of our orientation and each day we will visit various parts of Kathmandu as volunteers become familiar with life in Nepal.

Living With a Host Family in Nepal

Living with a host family in Nepal is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Nepal.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Nepal

  Registration Fee
  1 Week
  2 Weeks
  3 Weeks
  4 Weeks
  5 Weeks
  6 Weeks
  7 Weeks
  8 Weeks
  Additional Weeks
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried

Program Dates

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Feb 04, 2022 Mar 04, 2022 Apr 01, 2022
May 06, 2022 Jun 03, 2022 Jul 01, 2022
Aug 05, 2022 Sep 02, 2022 Oct 07, 2022
Nov 04, 2022 Dec 02, 2022 Jan 06, 2023
Feb 03, 2023 Mar 03, 2023 Apr 07, 2023
May 05, 2023 Jun 02, 2023 Jul 07, 2023
Aug 04, 2023 Sep 01, 2023 Oct 06, 2023
Nov 03, 2023 Dec 01, 2023 Jan 05, 2024


These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message