Administrative Assistant Volunteer

FrankEve Human Development Foundation - Swedru, Ghana
Quick Facts: Placement ID: IND-812 Location: Swedru, Ghana Sector: Community Development Category: Organizational Support Min Duration: 4 weeks Lodging: Host Family / Lodge Language: Intermediate
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Volunteer Job Description

The FrankEve Human Development Foundation is a vocational training centre for vulnerable and less fortunate girls and women of Ghana.

The foundation's continuous lack of funds for its many projects requires the founders Mr. Frank and Mrs Eve to participate in various activities through-out the day and administrative duties are sometimes low on the list of priorities. An administrative assistant volunteer is needed by the foundation to take some of the work load off the founders and help them to update the centre's records.

An administrative assistant volunteer would consult with the founders and other staff at the centre, (if relevant) to find out where assistance is most needed. Be it updating their current filing system, helping them to catch-up on correspondence, entering documents in their database etc. Volunteers with administrative experience would be appreciated to operate the computer software and participate in office administration and clerical services. Providing these services would help to ensure that the foundation's operations are managed in an effective and efficient manner.

Volunteers may be able to help the foundation with numerous other tasks, especially in the area of communication with foreign sponsors or organizations/individuals who may be potential sponsors for the foundation's many programs. Other duties may include: checking emails and responding when appropriate, helping with different organizational projects or helping to write newsletters and distributing them to targeted people etc.

Volunteers with basic administrative knowledge would be very useful at this placement but they don't need to have specific qualifications in this area. However, good communication and organizational skills, as well as basic computer skills are essential. The volunteers should have an interest in the field of administration and/or accounting.

Volunteer Tasks Required

Office Files

One of the tasks that an administrative assistant volunteer would be expected to do would be to maintain general office files and to file all necessary paperwork according to the foundation's system. The volunteer would be shown the filing system by staff prior to being asked to assume this duty.

Correspondence

An administrative assistant volunteer would be expected to attend to email correspondence and to write letters to organizations both locally and internationally. The volunteer would be expected to make sure that all correspondence was addressed properly and mailed, sent or delivered on time.

Inventory of Supplies

An administrative assistant volunteer may be asked to assist staff in maintaining necessary supplies by checking the stock to determine the inventory level; anticipating needed supplies; placing and expediting orders for supplies, as well as verifying receipts of supplies.

Operating Practices

An administrative assistant volunteer may be asked to help with the processing of documents of students and/or staff. The vetting of bills and/or the preparation of summaries and/or submission of bills or receipts to various companies.

Host Organization Details

FrankEve Human Development Foundation

The FrankEve Foundation is a vocational training centre for vulnerable and less fortunate girls and women of Ghana.

It was founded by Francisca Botchey who was not able to attend university because her parents, like many other parents in Ghana, did not believe in supporting educational endeavours for women. Francisca worked to save enough money to enrol in the Vocational Training Institute where she studied dressmaking and culinary arts. Despite facing the daily challenges of pursuing an education, Francisca successfully completed the program.

After graduating from the Institute, Francisca pledged her heartfelt commitment and dedication to setting up a charitable organization to teach her acquired skills to Ghanaian women.

Francisca began the foundation with three poor, uneducated girls in an empty 12m² room. With no support and with ongoing challenges, Francisca was on the verge of giving up when she met Evans and spoke to him about her efforts and difficulties in establishing the Foundation. He believed in her endeavours and contributed his small monthly salary to helping train the students.

In 1999 Francisca and Evans married. Two years later, they registered the foundation as FrankEve Human Development Foundation. In 2001 Evans sacrificed his paid employment and joined Francisca to teach at the centre.

Over the years, the foundation has developed considerably and now has an annual enrolment of approximately 120 students. When the construction of the new building is completed they are looking forward to greatly increasing their student capacity.

The foundation employs 6 teachers and 4 administration staff. The school has hostel facilities for students from outside the region and they have day students who live in Swedru or the surrounding communities. The programs offered include short term for students which is six months duration and three year courses with a certificate on completion which can be used towards furthering their education at university.

FrankEve Human Development Foundation teaches vocational skill training such as: fashion design, culinary artistry, catering services, home economics, jewellery artistry, millinery and bag making, floral & event decor, and various baking courses.

When They Were Founded

FrankEve was founded by Francisca Botchey in 1998 and registered as a foundation in August 2001.

After graduating from a Vocational Training Institute, where she studied dress making and culinary arts she established the charitable organization where she taught her acquired skills to vulnerable and less fortunate girls and women.

Who They Work With

The work of the FrankEve Foundation is primarily focused on young women living in poverty. Most of them come from the surrounding towns and villages, while some come from other regions of Ghana.

The history and stories of the students at FrankEve are diverse. Some are living in absolute poverty without proper parental care, or the resources to afford even the basic necessities. Many of the students at FrankEve walk upwards of 3km to attend school daily. A dormitory is offered to those whose families live too far to commute. For some, FrankEve is their first opportunity for formal education, while others have attended or even completed junior or senior secondary school.

The students range in ages, with the majority being between 15-26. Despite their young age, some of them have experienced many hardships including sexual abuse and other forms of maltreatment that have a tremendous impact on their self-confidence. For many, the programmes at FrankEve provide the only opportunity for empowerment allowing them to change the paths their lives are taking.

How Are They Funded

FrankEve Human Development Foundation receives no funding or financial support accept for the nominal fees charged for the course and donations from past volunteers of the institution.

Donation Requests

This organization would benefit from art and handicraft supplies.

Placement Location Information

Swedru, Ghana

The FrankEve Human Development Foundation is located in the fairly remote region of Swedru and is situated along side of a solid paved road within walking distance of two towns.

The foundation has nine classes that include the Fashion Designing Class, Makeup Artistry Class, Beading Jewellery Artistry Class, Millinery and Bag Making, Floral and Event Decoration and the Leather and Cake making and Sugarcraft class.

The placement has hostel facilities that hosts the student who do not have a place to stay. It has six rooms for the students and the head of the school which is the principal who also lives there with his wife and children. The school also has one staff house, an office where administration takes place and a conference room for meetings. There is one computer laboratory, a computer room, as well as an uncompleted building which will eventually be a library. The placement is on a big compound where there is also there is a church which offers activities on sundays as well as evening church services.

All the school buildings have been painted with three different colours like blue, light blue and brown. The placement is now trying to construct a three storey building (by 2016) where they can add more courses and also help more girls who did not get the chance to go to school.

Transfer From BaseCamp

Volunteers will travel from the BaseCamp Center (Pink Hostel) by taxi or tro tro (public transportation) to the Kaneshie Lorry Station in Accra. From there volunteers will take a mini bus to the city of Swedrui, usually taking around an hour and a half, depending on traffic. Once there a BaseCamp Regional Coordinator will be there to meet you and take you to your homestay which is about a 45min drive.

Distance & Time

Distance from BaseCamp: 72 kilometers
Travel Time from BaseCamp: 1:45

Weather in the Area

The dry season in Ghana is from September through to March and temperatures generally range from 30-45 degrees Celsius. The rainy season occurs in April until August and is a bit cooler at temperatures of 20-35 degrees Celsius. As the name of the season suggests, rainfall increases dramatically throughout these months. It is generally not constant rain, but when it does rain, it usually pours. The wettest months are May-June and September-October while the drier periods occur in December-February and a brief period in August.

City/Village Description

Swedru is a small attractive town situated 20 km away from the coastline of Ghana. It is the capital of the Agona District with a population of approximately 60,000 people. While strolling down the winding pathways of Swedru, you will be mesmerized by the beauty of this city. The palm trees, lush vegetation and elaborate markets entice many visitors to stay more than just one night.

Swedru is a unique town having both the components of a rural and urban community. Visitors to Swedru, frequently comment on the various traditional activities that occur throughout the town. For example, it is quite common to see people wearing traditional attire, playing traditional games or using bicycles as the major form of transportation.

Since Swedru is the district capital of Agona, there are many facilities throughout the city that generally are only found within the big cities of Ghana. For example, there are at least six hotels, five internet cafe's, restaurants that serve a wide-range of Ghanaian and western dishes and a fairly big hospital. It is considered a major commercial centre for the district and is well known for its cocoa growing plantations.

Nearest Medical Clinic

Swedru Government Hospital
Asafo Road
Swedru
TEL 1: (+233-3320) / 20214

Placement Address

FrankEve Human Development Foundation
Ekwamkrom Police Barrier, 50m Ahead/Off Latter Day St. Church Agona Swedru
Swedru
Ghana

Accommodation and Meals

All of our volunteers begin their stay in Ghana at our BaseCamp Center in Accra. Given that this placement is more than a 1 hour 15 minute commute from BaseCamp, volunteers here will be living with a host family after your orientation. Living with a host family is an awesome experience for a person looking to really experience Ghana and its culture.

The following information outlines a brief description of life at BaseCamp and also what someone can expect living with a host family in Ghana.

If you think that living with a host family is not for you, then this placement might not be the best fit with what you are looking for. You should try completing our application. It's totally free and will allow our team in Ghana to come up with a list of exactly which placements they would reccommend for you based on your personal preferences, background, skills and interests.

BaseCamp Ghana

BaseCamp Ghana
BaseCamp Ghana Address

C/O Pink Hostel
5th Crescent
Accra, Ghana

BaseCamp Ghana Contact Details

Tel: 233-243-745-771 (Hostel Number)
Mobile: 233-245-916-108

The BaseCamp Center in Accra is a hostel situated in the residential neighbourhood of Asylum Down. This is a relaxing and peaceful area, away from the continuous activity and hubbub of the tourist district, but central enough that we are within walking distance of many attractions in Accra including the National Museum, Kwame Nkrumah Circle and Adabraka Market.

The centre itself is a three-story building with several dormitory rooms. There are also several quiet areas where volunteers can study and relax including a covered area outside. There is an internet cafe, allowing volunteers to stay in touch with friends and family abroad. In addition to this, free WIFI can be accessed throughout the building.

All volunteers spend their orientation in this centre when they first arrive in Ghana. The workshops and language training take place in this building as well although each day we incorporate outings to learn about the area and how to get around independently.

Living With a Host Family in Ghana

Living with a host family in Ghana is a fantastic way to gain a deep understanding of and appreciation for the people and customs of the country. Each home-stay will provide a bed and three meals per day for our volunteers. The majority of host families offer private rooms with only one or two volunteers living with the family.

Living with a host family can greatly enhance your performance at your placement. For one, it will have a huge influence on the speed with which you gain familiarity with the local language. This, along with your deeper understanding of cultural practices and beliefs that you are likely to gain in this environment, can go a long way to improving or strengthening your relationships with your team mates at work. Furthermore, a significant percentage of our host families are closely affiliated with the organizations with which our volunteers work. As such, even the evening meal or hanging out around the house can become valuable time during which volunteers can share their ideas and continue their support of their host organization.

All of this being said, living with a host family is not for everyone. It is very important for volunteers to honor the house rules in their host family and to be punctual. Also, depending on how remote your placement location, host families can be very rustic. Our staff in country can give you a better idea of what exactly you can expect from a host family in any particular community. However, in general, if these things sound like they might pose a challenge for you, we strongly suggest that you look at a placement within commuting distance from BaseCamp Ghana.

How the Program Works

Our program structure and costing is completely flexible which lets our volunteers ensure that they only pay for exactly the degree of support that they want.

Option 1 - Free Services

Some volunteers prefer to coordinate their own accommodation, meals and other support while overseas.

Anyone is welcome to use our volunteer placement search tool to help in finding a placement that is well suited to their interests. Once someone finds a placement that they wish to work with, they are welcome to make all the rest of their arrangmeents on their own.

As well, our team of staff overseas are often able to offer a few helpful pointers for volunteers 'doing it on their own'. Just send us an email with your questions and we will put you in touch with our team abroad. We only ask that you keep your requests fairly general, as this type of advice is exactly how our team earn their living. :)

Option 2 - Placement Support - 250 USD

Other volunteers would like assistance in selecting and confirming their placement, but they plan to manage their own accommodation and other expenses on their own.

These volunteers have the option of choosing to only have our assistance with selecting and confirming their placement. This option also includes ongoing placement support while abroad, so a volunteer would be able to ask our team for help if things at their placement were not working out.

In providing Placement Support, our team works with each volunteer through email, telephone and either Skype or Google Hangouts, to ensure that each volunteer has a clear understanding of their placement options. Our in-country staff will put together a custom list of placement options for each volunteer that they believe are the most appropriate matches with the volunteer's background, skills and interests. Then each volunteer can work with our team both in Canada and abroad to go through each of the options and narrow-down their selection.

Option 3 - Full Program Support

For most volunteers who are volunteering for less than a year, they are looking for an option that includes their accommodation, meals, airport reception, country and program orientation and placement support. This is what our Program Fees are designed for.

We are proud of how over the years we have ensured that our program fees are amoungst the most reasonable of any program in the world while we continue to provide exceptional volunteer support both at home and abroad.

Our Program Fees and listings of what these do and do not include are listed below:

Program Fees

Program Fees - Ghana

  Registration Fee
250
 
  1 Week
395
 
  2 Weeks
535
 
  3 Weeks
675
 
  4 Weeks
815
 
  5 Weeks
940
 
  6 Weeks
1,065
 
  7 Weeks
1,190
 
  8 Weeks
1,315
 
 
 
  Additional Weeks
120
 
All program fees are listed in US Dollars.

What is Included
  • Pre-Departure support
  • Placement consulation
  • Airport reception & transfer
  • 2 Day orientation
  • Accommodation (BaseCamp or host family)
  • Breakfast and dinner
  • Emergency & placement support

What is Not Included
    Before Departure
  • International flight
  • Travel medical insurance
  • Visa costs where required
  • Work permits where required
    While Overseas
  • Daily transportation to and from placement
  • Transport to airport on departure
  • Placement fees if requried


Program Dates

MONTHS NOT AVAILABLE

The following is a list of all months during which this placement is not available.

  • April
  • May
  • August
  • September
  • December

Our regularly scheduled program start dates are the first Friday of each month, every month of the year. We strongly recommend beginning your program on one of these dates as this will allow you to go through our orientation alongside other international volunteers.

If you would prefer, our application will also allow you to select a custom start date for your program. Keep in mind that there is an additional fee for a custom start date which ranges from 50 to 75 USD.

Feb 01, 2019 Mar 01, 2019 Apr 05, 2019
May 03, 2019 Jun 07, 2019 Jul 05, 2019
Aug 02, 2019 Sep 06, 2019 Oct 04, 2019
Nov 01, 2019 Dec 06, 2019 Jan 03, 2020
Feb 07, 2020 Mar 06, 2020 Apr 03, 2020
May 01, 2020 Jun 05, 2020 Jul 03, 2020
Aug 07, 2020 Sep 04, 2020 Oct 02, 2020
Nov 06, 2020 Dec 04, 2020 Jan 01, 2021

PLEASE NOTE:

These dates are the day that volunteers should plan to arrive on the ground in country. We can accommodate arrivals in-country at any time day or night on these dates.

Give us a Call
Canada / USA 866-646-4693 (toll free)
UK 866-646-4693 (toll free)
Australia 866-646-4693 (toll free)
International 613-353-3000
Send us a Message