Since BaseCamp's beginning in 1998, we have coordinated group volunteer projects for high school groups, post secondary institutions, clubs and organizations. Our staff on the ground have the expertise to manage the logistical considerations for large groups and our long term relationships with local organizations allow our staff to identify projects that are both meaningful and sustainable.
The key to ensuring the sustainability of our projects lies in the fact that we only coordinate group projects in cooperation with organizations who have the budget and staff to ensure the ongoing management of any project in which we participate.
Much like with our independent programs, the group process begins with us gathering some information regarding the background and interests of the group. This is gathered through our Group Project Request Form. This form gathers details such as the size of the group, the length of time the group has for the project and the type of project the group is interested in. It also allows group leaders to outline any special requirements for the project. This is particularly useful for teachers and professors who have particular learning objectives that must be fulfilled by the project.
Once completed, this information is sent to our staff in the selected country for their review. They will look through the request and see if there is a match with the needs of an organization on the ground. If so, they will put together general details about the project and create a project profile on our website for review.
Once our team has confirmed that we are able to move forward with the project, group leaders will work directly with our team on the ground to further revise the proposal. During this period we strongly encourage group leaders to follow our country Google + pages where they can have a video 'Hangout' with our staff overseas. These video chats are a great tool to help ensure that the goals and objectives of a group are clearly communicated to the team on the ground responsible for managing the project. Many group leaders also find it useful to schedule 'Hangouts' during group meetings. This way all potential group members can interact with both our overseas and our head office staff directly.
We have tried to be as thorough as possible here. However, we realize that there are a wide range of concerns and considerations when it comes to conducting an overseas service project. If you have any other questions and you are hesitant to complete a Group Project Request Form, please send us a note using the Contact Us form and one of our staff will do their best to address your concerns.